Video Conferencing in McGowan - The basics! (Sept 16, 2009)

[ Instructions from Jared Hamilton - ICE : 6/16/2010 ]

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The Polycom video conferencing equipment in McGowan includes:

Initial very brief instructions:

Use the controllers to turn on both units. The Polycom unit will display the work "Polycom" on the screen within a minute but then takes several minutes to boot up. During this time you may think it is not working, but it is.

[Note: If the main screen does NOT display the conference login, use the Sony Contoller to change the "Input" to "Component" on the screen menu. To do this press the "Input" button on the Sony controller and then pick "component" on the list that appears. This is not obvious. There are a number of choices and some look more likely than "component". We were stuck till Gabe Dempsey figured this out. ]

Once you have both systems working the screen will display a box into which you will enter the "IP Address" of the location you want to connect with. This like a phone number, but it is an IP address. You enter this in the box and then press the controller button with a picture of green telephone. You should hear the number being dialed.

If you find that you cannot get the system to respond to keys on the Polycom controller, try pressing the key with a picture of a keyboard on it. This may permit you to enter and delete digits for the IP address.

Try this IP address: 216.30.202.125##71 (this is the ICE Classroom)

[ Also, the system can list prior numbers used, with labels, and you may be able to just select one rather than typing in a new number.]

The microphone has three states:

Tap the top of the microphone to cycle through the available states (i.e. tap it to mute the microphone when private conversations are underway - tap it again to turn it back on)

TRICKS TO KNOW!

When using the Polycom controller, point it a the middle of the podium. You are directing the control beam to the location of the unit being controlled.

TURNING OFF THE SYSTEM:

This can be frustrating if you don't know the trick to turning off the Polycom system. Both controllers have a button to turn the systems on and off. The TV controller power button works as you would expect. The Polycom controller power button works as you would expect when you turn it on... BUT... when you turn off the Polycom system:

YOU HAVE TO HOLD THE POWER BUTTON DOWN FOR ABOUT 3 SECONDS IN ORDER TO TURN OFF THE POLYCOM SYSTEM. Just pressing it firmly and letting it up does nothing.

controllers

POWERPOINT, Web.... etc.

Using the system with video from the computer (PowerPoint etc.). We spoke withe the tech person at ICE and Polycom and they checked our system.and confirmed that it is capable of taking an additional video input. We would then be able to switch between the "conference video" we now use and the other source.

In fact, our system is capable of support two output screens, one with conference video and the other with the other source.

The input to the 2nd video is the newer monitor plug (vhi??). We have had adaptors that will convert between VGA and this style plugs.